Tool and Equipment Administrative Assistant – Contract to Hire

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JH Kelly
Longview, WASHINGTON, United States
20.00 - 25.00 USD / Hour
  • Clothing
  • FullTime
  • Applications have closed

At JH Kelly, we’re hiring a Tool and Equipment Administrative Assistant to join our Longview team. This is a contract-to-hire role with the potential to become a permanent position. This isn’t just about paperwork—it’s for a tech-savvy, team-oriented problem-solver who can update processes with efficient technical solutions, bring fresh ideas, and support our tool and equipment department. If you have an accounting background, enjoy collaborating, and want to grow with a dynamic company, this is your opportunity to shine.About Us
Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. Explore our legacy, projects, and opportunities at .Who We’re Looking For
You’re a team player with good technical skills and a knack for making processes more efficient using innovative solutions. With some accounting experience—perhaps assisting on related projects—you’re not a seasoned expert but bring a fresh perspective to the table. You’re a problem-solver who works collaboratively, contributing ideas without imposing, and you’re eager to support our field support team with organization and reliability. If you’re ready to learn, adapt, and grow in a contract-to-hire role, you’re the kind of contributor we need.What You’ll Do
As our Tool and Equipment Administrative Assistant, you’ll provide essential administrative support to ensure the efficient management of our tool and equipment department. This contract-to-hire role is about innovation, organization, and teamwork.Pay Range: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible).Here’s what you’ll tackle:

  • Documentation and Record-Keeping

  • Maintain accurate records of tool and equipment transactions (e.g., purchases, transfers, disposals) using enterprise systems like Vista and Remarcable.

  • Ensure invoices, packing slips, and warranties are filed and archived correctly.

  • Coordinate billing for lost or damaged tools, ensuring timely invoicing, and forward equipment rental billing to accounting.

  • Update and streamline documentation processes using technical tools to boost efficiency.

  • Administrative Support

  • Provide assistance with scheduling meetings, managing correspondence, and organizing files for the tool and equipment department.

  • Assist in developing and implementing administrative procedures, leveraging technical solutions to enhance operations.

  • Facilitate equipment transfers between departments or project sites, updating inventory records and optimizing logistics.

  • Order office supplies and consumables, track expenses, and support miscellaneous tasks or projects as assigned.

  • Team Collaboration & Process Improvement

  • Work closely with the current team to bring new ideas, focusing on process improvements with technical expertise.

  • Build positive relationships with shop and field craft personnel, customer representatives, vendors, suppliers, subcontractors, safety, CAD/BIM, accounting, IT, and project teams.

  • Contribute to a collaborative environment, supporting team goals without imposing, and solving problems as they arise.

What You Bring

  • Experience: 1–3 years in an administrative support role, preferably with some exposure to tool and equipment management or related projects; accounting background a plus.
  • Skills: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams); experience with business or inventory management software (e.g., Vista, Remarcable) preferred; strong organizational skills, attention to detail, and multitasking ability; technical aptitude to enhance processes.
  • Mindset: Team-oriented, innovative, and proactive, with a focus on problem-solving and process improvement rather than imposing solutions.
  • Education: High school diploma or GED required; certification in business administration or supply chain management preferred.
  • Preferred: Familiarity with tools and equipment in industrial or construction settings.

Physical Requirements
This role primarily involves an office setting with occasional shop/warehouse tasks. In the office, you’ll sit for extended periods, performing repetitive tasks like typing and using a mouse. Occasionally, you’ll enter the shop/warehouse, lifting and carrying objects up to 50 pounds, standing, walking, bending, and kneeling for shorter durations, and using basic hand and power tools. Good vision and hearing are essential for record-keeping and communication. You’ll adhere to a dress code (sturdy, closed-toe non-slip shoes, fitted clothing, long pants) and wear PPE (hard hats, gloves, safety glasses, steel-toed boots) when in the shop/warehouse. Reasonable accommodations are available to support individuals with disabilities.Pay Range: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible).Why JH Kelly?
Join a family-oriented team with a century-long legacy of excellence and a passion for building projects that matter. Based in Longview, you’ll support our field operations, collaborating with the tool and equipment team to drive efficiency and innovation. This contract-to-hire role offers the potential for permanent growth, the chance to contribute to a dynamic team, and a pathway to a rewarding career in a thriving, award-winning environment.Ready to Support and Innovate?
If you’re a tech-savvy, team-oriented problem-solver with an accounting background and a passion for improving processes, we want to hear from you. Apply now and show us how you’ll support our field team and grow with JH Kelly.How to Apply
Submit your resume and a brief cover letter. Tell us how you’ve used technical skills to improve processes, worked collaboratively on a team, or supported administrative tasks in the past.JH Kelly is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

JH Kelly

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