Executive Assistant

About The Company Raptor Maps is a pioneering climate technology startup founded at MIT and backed by venture capital. Specializing in software solutions for the solar energy industry, Raptor Maps is committed to enabling the sector to scale efficiently and sustainably. The company’s flagship platform offers remote management of solar operations, leveraging data, automation, and robotics to simplify asset management and operations & maintenance (O&M). Serving tens of thousands of solar sites worldwide, Raptor Maps is dedicated to making a significant impact on the renewable energy economy through innovative technology and a passionate team. As a fast-growing organization, it aims to build the digital backbone of a resilient, scalable solar industry, fostering a culture of collaboration, transparency, and environmental stewardship.

About The Role The Executive Assistant (EA) at Raptor Maps plays a vital role in supporting the company’s leadership, particularly the Founders. This position demands a highly organized, proactive, and discreet individual capable of managing complex schedules, travel arrangements, and expense reports. The EA will serve as the first point of contact for internal and external stakeholders, ensuring smooth communication and operational efficiency. The role requires anticipating the needs of executives, managing multiple priorities simultaneously, and maintaining confidentiality at all times. The ideal candidate will be adaptable to the dynamic startup environment, possess excellent interpersonal skills, and demonstrate a strong sense of professionalism. This role offers an exciting opportunity to contribute directly to the company’s growth and success by enabling leadership to focus on strategic initiatives.

Qualifications

• Minimum of 3 years of administrative support experience in a fast-paced professional environment
• Proficiency in GSuite (Gmail, Calendar, Drive), Slack, Excel, and PowerPoint
• Excellent organizational skills and attention to detail
• Strong communication skills, both written and verbal
• Ability to prioritize tasks effectively and manage multiple projects simultaneously
• High level of discretion and confidentiality
• Proactive mindset with problem-solving capabilities
• Adaptability and flexibility in a dynamic startup environment
• Bachelor’s degree preferred
• Must be primarily located in the contiguous United States
• Authorized to work in the US

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel arrangements for executives and team members as needed
• Collaborate with senior leadership to plan meeting agendas and optimize meeting flow
• Prepare reports, presentations, and other documentation using Excel, PowerPoint, and internal tools
• Proactively anticipate the needs of executives and understand the broader organizational context
• Prepare and submit expense reports accurately and timely
• Scan, file, and distribute action items from company correspondence and mail
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality
• Support special projects and initiatives that require administrative coordination
• Maintain an organized and efficient office environment, whether remote or in-office

Benefits

• Remote-first working environment with flexibility to work from anywhere within the lower 48 states
• Competitive salary package including equity options
• Paid travel for quarterly team retreats and in-person events
• Comprehensive health, dental, vision, life, and short-term disability insurance
• Unlimited paid time off encouraging work-life balance
• 401(k) retirement plan with low-fee options
• Dedicated desk budget for home office setup
• Monthly Lunch & Learns, DoorDash credits, and other team engagement activities
• Opportunity to work with a passionate team committed to renewable energy and environmental impact

Equal Opportunity

Raptor Maps is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage candidates of all backgrounds, regardless of race, gender, age, sexual orientation, disability, or other characteristics, to apply and join us in our mission to revolutionize the solar industry and promote sustainable energy solutions.