Administrative Assistant

Job Title: Administrative Assistant II

Duration: 6 months contract with likelihood for extension

Location: Pelzer, SC – Onsite Position

Duties

• Compile records, documentation and data necessary for standard reports and prepare for use.
• May use various application databases to obtain information or run reports as requested.
• May handle confidential or company sensitive data.
• Schedule appointments, meeting and use of meeting rooms.
• Organize and plan meetings and special events as instructed.
• Assure location and equipment are in order to facilitate a smooth meeting experience.
• Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines.
• Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures.
• Input or type and revise material from rough draft, corrected copy, or previous versions.
• Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements.
• Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen.
• Draft responses to correspondence containing routine inquiries.
• Input items for purchase and accounts payable and assure process transaction to meet deadline requests.
• May track, monitor, and gather information for department budget(s).
• Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls.
• Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs.
• File documents, records and reports. Locate and attach appropriate file as requested.
• Open, sort, and distribute incoming mail.
• May prepare mail for posting and small package distribution.
• Receive and route deliveries.
• May provide relief to receptionist as assigned.
• May lead other administrative support associates.
• Other Duties as assigned.

Skills

• Ability to use a personal computer and job-related software
• Excellent communication skills, both written and verbal
• Ability to work and multi-task in a fast-paced environment
• Detail-oriented
• Excellent customer service skills
• Type 60+ wpm
• Knowledge of company policies and procedures preferred
• 5-7 years of experience
• 6 years of professional administrative experience

Education

• Associates or equivalent experience
• Associates degree in Business or related field