Administrative Coordinator
About The Company Switch is a leading innovator in the construction and data center industry, renowned for its commitment to excellence, sustainability, and cutting-edge technology. Our mission is to deliver mission-critical solutions that redefine the possibilities of AI, cloud computing, and enterprise data infrastructure. With a focus on sustainable growth and technological advancement, Switch operates in a fast-paced environment where innovation and integrity are at the core of everything we do. Our team comprises industry pioneers dedicated to building the future of the Internet and supporting the digital transformation of businesses worldwide.
About The Role As an Administrative Coordinator at Switch, you will be an integral part of our Construction Management team, providing essential administrative support to ensure smooth operations and efficient project execution. Your role will involve coordinating operational activities, managing communication channels, preparing reports and presentations, and supporting the management team with various administrative tasks. You will play a vital role in facilitating the flow of information between stakeholders, managing schedules and travel arrangements, and ensuring that all administrative functions align with the company’s strategic objectives. This position offers an exciting opportunity to work in a dynamic environment, leveraging your organizational skills and proactive approach to contribute to high-impact projects that support our mission-critical infrastructure initiatives.
Qualifications
- Proven experience in administrative or assistant roles
- Associates’ or Bachelor’s degree preferred
- Proficiency in the MS Office 365 suite
- Excellent verbal and written communication skills
- Strong organizational and time management skills
- Ability to handle confidential information with discretion
- Experience managing multiple priorities in a fast-paced environment
- Ability to work independently and collaboratively with teams
- Flexibility to travel and adapt to changing schedules
- High level of professionalism and positive attitude
- Experience with project coordination or event planning is a plus
Responsibilities
- Provide comprehensive administrative support to the Construction Management team
- Manage files and documentation, including compliance records, correspondence, agreements, and industry information
- Assist in preparing presentation materials, reports, and handouts, ensuring accuracy and professionalism
- Coordinate and schedule internal and external meetings, conference calls, and appointments
- Organize and maintain schedules using Microsoft Outlook
- Process office supply orders and maintain inventory levels
- Arrange travel itineraries, accommodations, and transportation for management team members
- Track and manage travel expenses, prepare expense reports, and verify coding and receipts
- Input purchasing requests, verify details, and track purchase and change orders
- Support special projects and initiatives as assigned by management
- Maintain ongoing education and training schedules for team members
- Foster a culture of innovation, collaboration, and continuous improvement within the team
Benefits
- Comprehensive health, dental, and vision insurance plans
- Retirement savings options with company contributions
- Flexible work arrangements, including remote and hybrid options
- Paid time off and holidays
- Opportunities for professional development and career growth
- Supportive and inclusive work environment
- Wellness programs and resources
- Competitive compensation packages
Equal Opportunity
Switch is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status in accordance with applicable laws and regulations.