Executive Administrative Assistant

About The Company Welcome to Whataburger Careers! As a renowned leader in the restaurant industry, Whataburger is committed to delivering exceptional customer experiences through high-quality food and outstanding service. Established with a focus on innovation, community engagement, and operational excellence, our company prides itself on fostering a collaborative and inclusive work environment. With a strong presence across multiple locations, Whataburger continues to grow while maintaining its core values of hospitality, integrity, and dedication to excellence. Our team members are the backbone of our success, and we invest in their development through comprehensive benefits, career advancement opportunities, and a supportive workplace culture.

About The Role We are seeking an organized and proactive Administrative Assistant to support the Chief Marketing Officer (CMO) and the marketing department. This entry-level position is responsible for managing a variety of administrative and business duties to ensure the smooth operation of the department. The successful candidate will work independently with minimal supervision, handling correspondence, scheduling, event coordination, and document management. This role offers an excellent opportunity to gain insight into the restaurant and marketing industries, develop professional skills, and contribute to the strategic initiatives of Whataburger’s marketing team. The position requires a detail-oriented individual who can prioritize tasks efficiently, communicate effectively, and maintain confidentiality at all times.

Qualifications

• High School Diploma or equivalent work experience
• Bachelor’s Degree preferred
• 0-6 months experience, preferably in the restaurant industry
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, Teams)
• Proficiency in Concur, Microsoft Strategy, Oracle, UKG Dashboard
• Working knowledge of Dynamics Customer Care Database
• Proficiency in JD Edwards preferred
• Demonstrated technical troubleshooting skills
• Ability to maintain strict confidentiality

Responsibilities

• Respond to incoming emails and correspondence on behalf of the CMO, determining appropriate actions and forwarding as necessary.
• Organize and prioritize large volumes of information and calls, managing the CMO’s calendar and scheduling appointments, meetings, and travel arrangements.
• Assist the Business Manager with department communications, recommending content and distribution methods.
• Create and develop visual presentations, including charts, tables, and graphs, to support departmental needs.
• Support the preparation and coordination of weekly and monthly meetings, including note-taking, research, and follow-up on action items.
• Draft talking points and agendas for the CMO’s monthly department Town Hall meetings.
• Coordinate on-site and off-site meetings and events, ensuring timely planning, execution, and adherence to budget constraints.
• Negotiate contracts with vendors and event spaces, providing recommendations to the CMO.
• Recommend and monitor departmental budgets, reviewing variance reports and collaborating with Finance on discrepancies.
• Maintain and update departmental files, records, policies, and manuals to ensure accuracy and accessibility.
• Act as a project coordinator for special initiatives, including organizing presentations, disseminating information, and supporting departmental meetings.
• Perform any additional responsibilities as assigned to support the department’s objectives.

Benefits

• Competitive weekly pay and bonus programs with significant upside potential
• Opportunities for career development and professional growth
• Comprehensive healthcare and life insurance benefits
• Paid time off starting from day one, with five weeks available
• Flexible work arrangements including remote work options
• Paid corporate holidays and 401(k) savings plan with company match
• Paid parental leave, subject to eligibility
• Short-term and long-term disability coverage
• Scholarship programs for employees and dependents
• Hardship grant assistance through the Whataburger Family Foundation
• Discounted meals, wireless services, computer and software, and gym memberships
• Awards and recognition programs for outstanding contributions
• Retirement celebration initiatives to honor employee milestones

Equal Opportunity

Whataburger is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable laws.