Administrative Assistant

About The Company Momentus Technologies is a leading provider of industry-leading event and venue management software, serving customers across more than 50 countries worldwide. Our platform empowers event professionals by offering comprehensive SaaS solutions that deliver a 360-degree view of their operations, enabling them to reduce costs, save time, and boost revenue. Our software is trusted by prominent clients including ExCel London, Manchester United, Museum of Contemporary Art Australia, Omanexpo, the China National Convention Center, Porsche Experience Center in Germany, and the Sydney Opera House. Driven by core values such as Passion, Speed, Focus, Innovation, and Humility, Momentus fosters a dynamic and inclusive work environment where motivated individuals can thrive and make a significant impact. We are committed to delivering innovative solutions that transform the event management industry and provide exceptional value to our clients worldwide.

About The Role We are seeking a highly organized and detail-oriented Administrative Assistant to support our Executive Leadership Team. In this role, you will be responsible for managing calendars, coordinating meetings and events, and handling travel arrangements for senior executives. The ideal candidate will demonstrate proactive problem-solving skills, professionalism, and the ability to work efficiently in a fast-paced environment. Your role is pivotal in ensuring smooth daily operations and facilitating effective communication between executives, stakeholders, and vendors. This position offers an exciting opportunity to be an integral part of a growing technology company that values innovation, collaboration, and continuous improvement. Your contributions will directly support the leadership team in achieving strategic goals while fostering a positive and productive work environment.

Qualifications

• Minimum of 2+ years of administrative experience, preferably supporting C-Suite executives
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills with keen attention to detail
• Experience booking travel and managing complex schedules
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Familiarity with expense management tools such as Nexonia, Concur, Paycor, or Sage
• Ability to work independently and collaboratively within a team
• Adaptability to changing priorities and fast-paced environments

Responsibilities

• Manage and maintain calendars for executive leadership, scheduling meetings and appointments efficiently
• Coordinate internal and external events, including logistics, materials, and venue arrangements
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries
• Prepare, review, and organize documentation for meetings and travel arrangements
• Communicate professionally with executives, stakeholders, vendors, and clients
• Assist with expense reporting, invoice processing, and budget tracking
• Support special projects and administrative tasks as assigned by the leadership team
• Ensure confidentiality and security of sensitive information at all times
• Maintain organized filing systems and ensure all documentation is up-to-date

Benefits

• Comprehensive medical, dental, and vision insurance coverage
• Exceptional 401(k) matching program, with an 80% match of the first 10% deferral up to $8,000
• Unlimited paid time off to promote work-life balance, with a recommended minimum of 15 days
• Paid parental leave to support employees during important life milestones
• Flexible dress code to encourage personal expression and comfort
• Remote work flexibility to accommodate different working styles and locations
• Two tickets valued up to $500 to events hosted by our clients, fostering industry connections
• Recognition, reward,s and company swag to celebrate achievements
• Access to unlimited professional development and training via LinkedIn Learning
• Inclusive workplace culture that values diversity and individual strengths

Equal Opportunity

Momentus Technologies is an equal opportunity employer committed to fostering an inclusive environment for all employees. We do not discriminate based on race, color, religion, national origin, age, sex, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic under applicable law. We believe that diversity enhances our innovation, decision-making, and overall success. We are dedicated to providing reasonable accommodations to support individuals with disabilities throughout the recruitment process and in their roles.