Administrative Coordinator

Classification Title Administrative Coordinator I

Classification Code AH10

Pay Band 5

Subject To Drug/Alcohol Testing Guidelines No

Subject To Credit Check No

Internal Title Administrative Coordinator

Department Enrollment Management

Position Type PCLS – Slotted Classified

Full Or Part Time Full-Time

Basis 12 mo.

Hours Per Week 37.5 hours per week

Normal Work Schedule Mon-Thu: 8am-5pm; Fri: 8am-12:30pm

Job Details Administrative Coordinator, Enrollment Management

Coastal Carolina University is accepting applications for an Administrative Coordinator. The Administrative Coordinator provides comprehensive administrative support and office management for the Enrollment Management division. This role supports the Vice President, Assistant Vice President, and senior-level directors, ensuring efficient operations across the division.

How to Apply : Interested applicants should apply online at https://jobs.coastal.edu/postings/120457 . Applicants should include a cover letter, resume and three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Required Qualifications : A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.

Preferred Qualifications : Prior experience in administrative support services and prior office management experience preferred. Experience working with confidential information preferred.

Duties Include But Are Not Limited To

• Executive Support: Provide daily administrative support to the Vice President for Enrollment Management and the Assistant Vice President for Financial Aid and Scholarships. Review and screen correspondence, maintain calendars, schedule meetings, and coordinate special projects and programs. Manages the travel calendar for the Vice President. Process confidential materials and maintain a high-level of discretion.
• Procurement Coordination: Serve as the primary liaison with Financial Services and Procurement for division contracts and purchases. Complete all e-Pro transactions and ensure timely submission and processing of the annual contract renewal process for Blanket Purchase Orders (BPOs) and Purchase Orders (POs). Oversee procurement for departmental purchases and vendor contracts. Act as P-card liaison and review/approve corporate travel card expenditures for recruitment staff.
• Personnel Management: Maintain personnel files for current and former employees within the division. Assist the VP in completion of annual performance evaluation process and provide support for senior-level staff. Serve as the point of contact for senior-level searches. Update and maintain the organization chart.
• Inventory and Policy Oversight: Oversee office supply and technology inventory. Coordinate supply orders and ensure timely fulfillment. Serve as subject matter expert on university policy and procedures. Attend training sessions and update staff on policy changes.
• Develop the policies and procedures manual for the division. Coordinate annually with senior- and mid-level staff on updates.

Administrative Coordinator I (AH10/61121923/FTE-S01095P), Full-time with benefits. SC State pay band 05 . Salary range: $39,764.00 (minimum) to $56,670.00 (midpoint) Primary work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. However, this position will require varying work hours and weekend work.

Must be flexible to meet special scheduling needs of the University. Some travel may be required.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.

Required Qualifications A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.

Preferred Qualifications Prior experience in administrative support services and prior office management experience preferred. Experience worling with confidential information preferred.

Knowledge, Skills & Abilities High energy level position. Ability to plan and negotiate contracts for services with external vendors. Excellent organizational, verbal, and written communication skills. Ability manage multiple tasks and regular interruptions. Discretion, sound judgement and the ability to perform independently with minimal guidance and/or instructions. This is a highly visible position which requires energy, tact, and resilience. Work quality must be extremely high and consistently error-free.

Posting Number FTE-S01095P

Number Of Vacancies 1

Desired Start Date 01/05/2026

Job Open Date 11/18/2025

Open Until Filled Yes

Quicklink For Postinghttps://jobs.coastal.edu/postings/120457