School Improvement Program Specialist

Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV andGeneral Responsibilities Under the general direction of the Director of School Improvement & Ed. Leadership, the Specialist provides sub-contract and sub-grantee management services, fiscal tracking, as well as administrative support for effective customer service, and efficient operation, contract management and policy compliance. Additionally, the Specialist independently provides contracted support to clients in creating interconnected data-collecting and reporting systems personalized to program, district, or school needs.Salary:
The full range for this position is $53,809.60 – $65,478.40. Offers are made at the entry level of the range.Assignment:
This position will work 8 hours per day, 220 days per year.A complete application will include: * Work history going back 10 years

• At least three professional reference’s contact information
• A Cover Letter expressing interest in the position
• A Resume that reflects work experience listed on application

Internal Applicants OnlyEssential Functions/Other FunctionsEssential Functions: * Manage calendar and identify communications and inquiries for the Director; order supplies, materials and equipment; process travel and reimbursements for programs; maintain department records.

• Maintain schedule of grant reporting deadlines and assist in ensuring compliance and reporting as necessary.
• Create and maintain data-tracking systems and maintain program data, and independently perform research and data collection projects as requested.
• Track and maintain accurate records on all grant participants and ensure prompt and accurate payment of stipends and reimbursements, and provide regular status updates.
• Manage all meetings and coursework associated with program grants, including facilitator agreements, clock hour, course enrollment, and necessary participant payment, virtual proctoring and coordinate meeting materials and arrangement.
• Create, design, and manage, based on instructor needs, Canvas courses for synchronous and asynchronous learning.
• Build and manage webpages for programs with consistent and frequent updates to reflect accurate information to the public.
• Manage departmental contracts, both internal and external, and sub-grantee agreements, overseeing agreement development, invoicing and grantee deliverable reporting, ensuring sub-contractors and grantees meet contract requirements.
• Provide innovative and creative solutions based on district needs in data-visualization and graphic design for purposes of analysis , data-based decision making, promotion, presentation, and web-design either through Excel, Google Sheets or infographic creation.

Other Functions: * Maintain confidentiality, professionalism, and strong service orientated relationships.

• Actively contribute to accomplishment of department team goals and success: prioritization of job responsibilities to meet reporting deadlines; ensure cross training to provide departmental support across job assignments; execute support duties.
• Represent the department or programs in agency meetings.
• Other duties as assigned.

Minimum/Preferred Qualifications & SkillsMinimum Qualifications: * Associate’s degree and two years of experience providing administrative support OR a High School diploma or GED and four years of demonstrated experience providing administrative support.

• Recent experience in accounting with automated accounting systems, computerized systems and spreadsheet applications.
• Advanced experience using Microsoft Office programs and Google Suite including databases, and formula creations in Excel/Google Sheets.
• Experience in working directly with clients to create interconnected data-collecting and reporting systems personalized to program, district, or school needs.
• Experience in graphic design, such as Canva, for the purpose of promotion, presentation, data visualization, and Web-design.
• Experience designing and maintaining Canvas courses.

Preferred Qualifications: * Associate’s or Bachelor’s Degree.

• Experience in a K-12 or higher education work environment.
• Experience as a trainer or mentor to professional staff.
• Experience in a public agency.
• Experience designing and maintaining multiple Online Learning Management Systems.

Working Conditions/Employment RequirementsWorking Conditions: * Office environment.

• Operate a computer and other office technology for extended periods.
• Perform stationary routine and repetitive functions for extended periods.
• Provide room and material setup and movement.

Employment Requirements: * Successful completion of a criminal history and fingerprint check through the Washington State Patrol and FBI.Notice of Non-Discrimination
ESD 112 does not discriminate in any programs or activities on the basis of race, religion, creed, color, sex, national origin, marital status, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. The following individuals have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights compliance Officer: Melissa Kreuder, 360-952-3328,
• Title IX Compliance Officer: Wendy Niehaus, 360-952-3574,
• ADA/504 Compliance Officer: Jeffrey Niess, 360-952-3529,

The above information will be provided in the appropriate language for persons with limited English language skills by contacting the ESD at 360-750-7500.We provide a professional yet family-friendly work environment. To that end, our benefits are designed to meet the individual needs of our employees and their families. Full-Time or Part-Time positions working at least 17.5 hours per week are eligible for our standard package of benefits; retirement, medical, dental, and vision insurance offered at affordable premiums, we also offer a 25% discount on child care at ECE Child Care centers, tuition reimbursement, credit union membership, an employee assistance program, and much more!Part-time positions working less than 17.5 hours per week or Temporary positions are not eligible for health benefits or paid leave. Eligibility for retirement is based on length of assignment.For details please visit: for a summary of the Benefits of Employment.

Educational Service District 112