Executive Assistant to CEO of Music Mgmt Co.

A successful entertainment management company that was founded 12 years ago is looking for an Executive Assistant to support the Founder. The company is forward-thinking, artist-first management company representing a genre-spanning roster of globally touring talent. We are deeply embedded in live music, culture, and creativity — and committed to building long-term careers for artists who are shaping the future of music. Experience working in a creative industry a big plus. The office has a 15 employees and a casual vibe. Dogs come to the office and the dress code is casual with a small team culture that values collaboration, creativity, and trust. The office is located in the heart of Denver’s RiNo Arts District. It’s a casual, dog-friendly workspace. This is a full-time, in-office position with some flexibility when the CEO is traveling.

About the Job:

• Manage an ever-evolving calendar — including high volumes of meetings, travel, and time zone juggling.

• Act as a strategic gatekeeper — protect the CEO’s time by managing scheduling priorities, minimizing unnecessary meetings, and ensuring day-to-day alignment with key objectives.

• Provide inbox triage and management, ensuring the CEO’s email remains organized, action items are flagged, and timely, professional communication is maintained.

• Schedule internal and external calls, artist meetings, and industry appointments.

• Keep the CEO prepared with agendas, call sheets, background materials, and timely briefings.

• Track follow-ups, deadlines, and open items with a proactive, solutions-first mindset.

• Oversee the Office Manager, ensuring day-to-day operations of the Denver office run smoothly (supplies, shipping, vendors, workspace upkeep, etc.).

• Serve as a touchpoint for the internal team — ensuring the office reflects the tone and values of the company and its artists.

• Support planning for quarterly happy hours, client gifting and holiday events in partnership with the office manager.

• Book and manage detailed domestic and international travel — flights, lodging, cars, restaurant reservations, and itineraries.

• Prepare comprehensive travel briefs and act as point-of-contact for any travel-related adjustments.

• Maintain awareness of artist and team travel schedules to ensure alignment with meetings, communications, and key priorities.

• Be the CEO’s proxy when needed: communicating clearly and thoughtfully with artists, managers, agents, publicists, promoters, and partners.

• Review and edit decks, email comms, press materials, and proposals — an eye for clear writing, accurate details, and strong visual presentation is key.

• Provide project management support on special initiatives driven by the CEO, ensuring timely execution and cross-functional coordination as needed.

About You:

• 5+ years of experience as an Executive Assistant or in a high-level coordination role in the music, entertainment, or creative industries.
• Prior experience directly supporting an artist manager, touring artist, agency executive, or talent-facing executive or a creative marketing background a plus
• Highly emotionally intelligent — able to work autonomously while representing the CEO, company, and artists with professionalism and discretion.
• Intuitive and trustworthy — able to manage sensitive information and anticipate needs before they arise.
• Service-oriented with a hospitality mindset — no task is too small if it supports the greater mission.
• Demonstrates strong creative judgment and a sharp eye for both visual and written communication
• Understand how aesthetics, clarity, and tone influence perception and brand credibility.
• Comfortable in a fluid, fast-paced, artist-driven environment that demands polish, empathy, and quick thinking.
• Tech-savvy with fluency in Google Workspace, Slack and Apple OS.
• Comfortable around dogs and in a casual office culture.

Salary, Benefits (medical, dental, vision)-basic plan paid 87% by the firm, Paid Vacation