Administrative Assistant

++Administrative Assistant++

Contract Duration:Contract through December 31, 2026 (High potential for extension)

Location:Jackson, MI 49201

Work Schedule: Hybrid (On-site: Monday, Tuesday, Thursday | Remote: Wednesday, Friday)

Position Summary

CMS Energy is seeking a motivated and detail-oriented Administrative Assistant II to provide high-level administrative and operational support. The ideal candidate will perform a variety of complex clerical and administrative tasks, while being trained on higher-level support functions. This position requires strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Perform a variety of administrative duties including typing, filing, data entry, dictation, and document preparation.
• Verify accuracy and quality of work; prepare forms, reports, sketches, and diagrams.
• Operate office equipment and utilize computer software to compile reports and manage data.
• Maintain daily production reports and assist with tracking and reporting on various inventories.
• Greet and assist visitors; coordinate office space, meetings, and travel arrangements.
• Support presentation development using Microsoft Word, PowerPoint, and Excel.
• Manage complex scheduling and integration of multiple, often conflicting, calendar priorities.
• Ensure adherence to company policies and procedures.
• Provide general administrative support to team members and management as needed.

Required Qualifications

• Education: Associate degree or equivalent work experience preferred.
• Experience:
• Minimum of 2 years of experience as an Administrative Assistant.
• Minimum of 2 years of experience in a specialized or functional area/discipline.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint required).
• Experience with Visio and OneNote is a plus.
• Experience using electronic calendaring tools to schedule meetings for multiple attendees.

Key Competencies

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks effectively.
• Strong interpersonal and analytical skills.
• Results-oriented with a proactive and professional attitude.