Personal Executive Assistant (supporting 3 families)

Cvent Logo
Cvent
McLean, VA, United States
  • Media
  • FullTime
  • Seasonal
  • Weekends
  • Applications have closed

Overview We are seeking a Personal Executive Assistant to support 3 families. You’ll work closely with these families, providing essential support across a variety of domains, from calendar coordination and errand running to home logistics and travel planning.

This position is ideal for someone with exceptional organizational and multi-tasking skills, who thrives in a dynamic environment and is committed to ensuring the smooth functioning of three households.

Schedule: 40+ hours a week: including at least one weekend day. You will be working in McLean, VA in a private home(s).

In This Role, You Will Responsibilities include, but are not limited to:

Scheduling & Family Calendars

  • Manage appointments, school events, sports schedules, and social activities
  • Coordinate across family members and external providers (doctors, babysitters, tutors, etc.)

Home & Vendor Management

  • Liaise with housekeepers, landscapers, contractors, and other household vendors
  • Coordinate and oversee maintenance, repairs, deliveries, and seasonal tasks

Children’s Activities

  • Handle sign-ups, reminders, and logistics for music lessons, sports, and extracurriculars
  • Assist with carpool coordination and schedule tracking
  • Assist with coordination of childcare with outside sitters

Health & Wellness

  • Book medical, dental, and personal training appointments

Travel & Holidays

  • Plan travel itineraries, book flights/hotels, prepare packing lists
  • Assist with passports, visas, and holiday card coordination

Event Support

  • Assist with onsite events by supporting onsite staff team

Dining & Entertainment

  • Reserve restaurants, theater tickets, or curated outings for the family

Special Reminders & Gifting

  • Keep track of birthdays, anniversaries, and milestone dates
  • Source thoughtful, personalized gifts

Here’s What You Need

  • 2+ years of experience as executive assistant, personal assistant, household manager, or comparable role
  • Live a commutable distance to McLean, VA. You will be working in McLean in a private home(s).
  • Own a car and have drivers license
  • You are in the top 10% of being detail-oriented and organized
  • You are never late to things
  • Experience working with high-expectation clients or families a strong plus
  • Comfortable using digital tools (Google Calendar, Google Docs, Google Sheets, ChatGPT,
  • shared task lists, etc.)
  • Discreet, trustworthy, and naturally service-minded
Apply for job