Executive Assistant to CEO, North America

The Executive Assistant opening is an exciting opportunity for a motivated and resourceful professional who thrives on supporting senior leadership and helping an organization run at its best. We’re looking for someone who not only delivers flawless execution but also brings enthusiasm, positivity, and a solutions-oriented approach to every task, big or small.

You and Your Job As a successful Executive Assistant you will provide dedicated support to the CEO of North America and other New York based Executive Team members. You will play a critical role in ensuring the CEO’s office operates seamlessly, with a focus on anticipating needs, driving efficiency, and maintaining a positive and professional environment.

The Executive Assistant will thrive in a fast-paced environment, and bring energy, discretion, and excellent judgment to every interaction. This role combines high-level executive support with broader office and event coordination responsibilities.

Job Responsibilities

• Provide comprehensive administrative support, including managing complex calendars, scheduling meetings, coordinating travel, and preparing briefing materials.
• Act as gatekeeper and first point of contact for internal and external stakeholders; represent the CEO’s office with professionalism, discretion, and warmth.
• Anticipate needs and proactively manage shifting priorities, ensuring deadlines are met and the CEO is well-prepared.
• Coordinate and support executive leadership team meetings including logistics and follow-up action items.
• Handle confidential information with the utmost discretion.
• Partner with the CEO’s Business Manager to ensure smooth flow of information and alignment across priorities.
• Manage and welcome external visitors to the New York office, ensuring a professional and hospitable experience.
• Support client and internal events, including coordinating catering, logistics, and meeting materials.
• Oversee general office support tasks for the CEO’s office, such as ordering supplies, arranging meals, and coordinating with building services as needed.
• Track expenses and process reimbursements in a timely and accurate manner.
• Assist with onboarding and integration of new senior team members when required.

Your Promise to Us: To be considered for the Executive Assistant role, you must have:

• Bachelor’s degree in Business Administration, Finance, Communications or related field or equivalent experience
• 5+ years of relevant experience supporting senior executives, ideally within financial services or another fast-paced, global organization
• Exceptional organizational and time management skills with proven ability to manage multiple priorities
• Strong interpersonal skills and the ability to build relationships across all levels of the organization
• Solutions-oriented mindset, with a track record of handling unexpected issues calmly and effectively
• Polished written and verbal communication skills
• Advanced in Microsoft Office tools

Our Commitment to you — cultivating your way beyond pay: Rabobank welcomes employees and applicants from all backgrounds and is committed to fostering an inclusive environment that leverages the diverse strengths of our workforce. This enables us to exceed the expectations of our clients and customers while ensuring a healthy and safe environment for our staff.

We believe your well-being extends far beyond just a paycheck and should encompass your health, happiness, and satisfaction. To meet these needs, Rabobank offers a flexible hybrid working model and continually evaluates and enhances our benefit offerings to ensure they are comprehensive, competitive, and provide you with the options and flexibility you need.

Our employee benefits are focused on these main components:

• Physical Well-Being includes our commitment to your Health and Wellness. Medical, Dental and Vision plan coverages are effective on your date of hire. Rabo offers multiple plan options and a full network of providers to best meet your needs.
• Financial Well-Being provides for your Retirement + Savings + Security. We love seeing your retirement plan balance grow just as much as you do! That’s why you can start participating in the 401(k) plan on your date of hire. Plus we match 50% of the first 6% you contribute to your 401(k) plan for US Employees. Rabo also contributes an additional 3% of your eligible pay in Safe Harbor contribution and up to 3% in annual Discretionary Profit Sharing contributions.
• Emotional Well-Being ensures your Work + Life balance. We offer a generous paid time off program to full time employees: up to 20 days of vacation time, 5 days of additional time off plus 7 sick days and 11 US holidays annually (based on hire date during the calendar year). In addition, Growing a Better World Together requires wanting the best for our employees and their families and our communities. To do that, we offer both the time and financial support to give back to the community through our Dollars for Doers, Helping Hands and Gift Matching programs. (All paid time off is subject to company accrual and carryover policies.)

Our Organization: Rabobank Group is a global financial services leader providing wholesale and retail banking, leasing, and real estate services in more than 37 countries worldwide. Founded over a century ago, Rabobank today is one of the world’s largest banks with over $678 billion in assets.

In North America, Rabobank is a premier corporate and investment bank to the food, agribusiness, commodities and energy industries in the United States, Mexico, and Canada. Rabo AgriFinance, a subsidiary of Rabobank, is a leading financial services provider for farmers, ranchers and agribusinesses in the United States and Canada. Together, we provide sector expertise, strategic counsel and tailored financial solutions to clients across the entire value chain. Visit www.RabobankNA.com Salary Expectations: Target Hiring Range: $100,000.00 – $120,000.00 This position is subject to the terms of Rabobank’s compensation plans and policies. It is anticipated that the position will pay within the target hiring range. The range is reflective of the desired primary physical work location and may be adjusted outside of the projected range based on geographical differentiation if the actual work location of the hired candidate differs from the desired primary location, or for other lawful reasons. Further, all full-time regular positions include all other benefits provided to Rabobank employees, including healthcare benefits, 401k matching, vacation, sick leave, parental leave, possible discretionary bonuses and all other benefits that are all governed by and subject to ERISA plan documents and eligibility.

Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above.

At Rabobank, we strive to grow a better world together. In order to achieve that, we have to have the right people in the right jobs. Are you ready to join our team?This job posting has no fixed application deadline. We will accept resumes until a qualified applicant pool is identified.