Administrative Assistant
Administrative Assistant III
Location: Onsite — Los Angeles, CA
Pay: $35/hour | 6-Month Contract
About the Role
We’re supporting a leading investment and financial services firm in Los Angeles seeking an experienced Administrative Assistant III to join their Facilities and Hospitality team. This position is 100% onsite and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment.
Responsibilities
- Provide high-level administrative support to Facilities and Hospitality leadership.
- Manage complex calendars, coordinate meetings, and handle travel arrangements.
- Serve as the first point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations.
- Troubleshoot and coordinate minor facilities issues including moves, electrical, and plumbing needs.
- Prepare correspondence, reports, and presentation materials with accuracy and professionalism.
- Process expense reports, invoices, and supply orders.
- Maintain confidential files, records, and department databases.
- Support continuous process improvements to enhance team productivity and workflow.
Qualifications
- Minimum of 5 years of administrative assistant experience, preferably in facilities or operations support.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Excellent communication, organizational, and multitasking skills.
- Proven ability to handle confidential information with discretion.
- Strong problem-solving skills and sound judgment.
- Professional, service-oriented demeanor.
- Must be available to work 100% onsite in downtown Los Angeles.
Details
- Contract Duration: 6 months
- Pay Rate: $35/hour
- Location: Los Angeles, CA
- Focus Area: Facilities and Hospitality