Executive Assistant

Executive Assistant – Professional Services Firm

About the Firm

This global organization operates in multiple business centers worldwide, combining a wide range of expertise across industries with strong growth opportunities. The firm’s culture balances the personal attention and collaboration of a small team with the global reach and resources of an international organization. Team members work closely together across borders in a collegial and supportive environment.

Position Overview

The Executive Assistant provides professional and efficient administrative support to senior professionals and their teams. Core responsibilities include calendar coordination, travel planning, expense management, document editing, and communication management. The role typically supports a small group of partners and other professionals.

Key Responsibilities

Client & Stakeholder Support

• Manage complex calendars, meetings, and client communications.
• Coordinate visits, travel, and materials to ensure preparedness for meetings.
• Produce and edit professional documents and correspondence with accuracy and attention to detail.
• Maintain awareness of priorities, deadlines, and client relationships.

Communication & Coordination

• Maintain proactive, clear, and professional communication with team members.
• Ensure awareness of ongoing priorities and deadlines.
• Escalate workload or resource issues to management when necessary.

Team Support

• Collaborate effectively within the administrative team.
• Provide coverage for colleagues as needed.
• Ensure prompt, professional responses to calls and inquiries.
• Work flexibly to meet deadlines, occasionally outside core hours.

Financial Administration

• Support billing and timekeeping processes.
• Manage expenses and reimbursement submissions.
• Assist in tracking engagement documentation and compliance procedures.

Business Development Assistance

• Maintain up-to-date client and contact information.
• Assist with marketing materials, presentations, and client proposals.
• Support event coordination and client outreach efforts.

Key Requirements

Education & Experience

• Associate’s or Bachelor’s degree preferred.
• 3-5 years of administrative experience in a professional or legal services environment.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) and strong technical skills.

Competencies

• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Professional discretion and confidentiality.
• Independent, proactive, and adaptable under pressure.
• Team-oriented, flexible, and willing to assist others.

Compensation

The estimated compensation range for this role is $75,000-$130,000, depending on location, experience, and other factors.

Equal Opportunity Statement

This employer provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by law.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)