Recruiting Coordinator

Hippocratic AI Logo
Hippocratic AI
Palo Alto, CALIFORNIA, United States
  • Environmental
  • FlexTime
  • FullTime
  • Shift
  • Weekends
  • Applications have closed

About Us:

Hippocratic AI has developed a safety-focused Large Language Model (LLM) for healthcare. The company believes that a safe LLM can dramatically improve healthcare accessibility and health outcomes in the world by bringing deep healthcare expertise to every human. No other technology has the potential to have this level of global impact on health.

Why Join Our Team:

  • Innovative Mission: We are developing a safe, healthcare-focused large language model (LLM) designed to revolutionize health outcomes on a global scale.

  • Visionary Leadership: Hippocratic AI was co-founded by CEO Munjal Shah, alongside a group of physicians, hospital administrators, healthcare professionals, and artificial intelligence researchers from leading institutions, including El Camino Health, Johns Hopkins, Stanford, Microsoft, Google, and NVIDIA.

  • Strategic Investors: We have raised a total of $278 million in funding, backed by top investors such as Andreessen Horowitz, General Catalyst, Kleiner Perkins, NVIDIA’s NVentures, Premji Invest, SV Angel, and six health systems.

  • World-Class Team: Our team is composed of leading experts in healthcare and artificial intelligence, ensuring our technology is safe, effective, and capable of delivering meaningful improvements to healthcare delivery and outcomes.

For more information, visit ++www.HippocraticAI.com++.

We value in-person teamwork and believe the best ideas happen together. Our team is expected to be in the office five days a week in Palo Alto, CA, unless explicitly noted otherwise in the job description

About the Role

As our Recruiting Coordinator , you’ll be the operational heartbeat of a high-velocity recruiting function. You’ll manage scheduling and candidate logistics across multiple functions, ensuring a smooth and exceptional experience for every candidate. This role requires speed, precision, and composure — and is perfect for someone who thrives in dynamic, startup environments where priorities move fast and autonomy is the norm.

This is a high-impact, in-office role that will directly support our ability to scale a world-class team during a period of rapid growth.

What You’ll Do

  • Coordinate high-volume interview scheduling across time zones and functions (GTM, Corporate, and Technical)

  • Manage candidate communications to ensure timely, personalized, and white-glove experiences

  • Partner with recruiters, hiring managers, and executives to align calendars and streamline interview logistics

  • Greet and host candidates during on-site interviews, owning the in-person candidate experience end-to-end

  • Maintain accurate data and documentation within our Applicant Tracking System (ATS)

  • Manage and optimize job postings across platforms for brand and formatting consistency

  • Identify and suggest process improvements that make coordination more efficient and scalable

  • Handle confidential information with professionalism, discretion, and sound judgment

What You Bring

Must Have:

  • 5 years of recruiting coordination experience in a high-growth startup or similarly fast-paced environment

  • Proven ability to “run the desk” independently — anticipates needs, connects dots, and executes with minimal direction

  • Highly flexible and responsive — comfortable working extended hours, evenings, or weekends to support rapid hiring cycles

  • Calm under pressure and thrives in ambiguity; adapts quickly to shifting priorities and tight deadlines

  • Expert at complex, high-volume scheduling across multiple time zones and stakeholders

  • Strong communicator — clear, concise, and professional with both internal teams and candidates

  • Exceptional organizational skills with near-zero error tolerance and a proactive approach to problem-solving

  • High EQ and executive presence — comfortable interacting with C-level leaders and senior stakeholders

  • Flawless attention to detail; never drops the ball on follow-ups or logistics

  • Proficiency with recruiting tools (e.g., Ashby, Greenhouse, or Lever) and productivity suites (Google Workspace, Slack, Zoom, etc.)

  • Full-time onsite availability (5 days/week in Palo Alto)

Nice-to-Have

  • Experience supporting GTM, G&A, and technical recruiting functions

  • Familiarity with early-stage company scaling — understands how to build structure amid growth

  • Prior exposure to executive-level or confidential searches

  • Demonstrated ability to improve coordination processes or create templates/systems from scratch

  • Strong sense of brand and candidate experience; understands how to represent a company’s culture in every interaction

  • Passion for mission-driven companies or healthcare / AI innovation

Why It Matters

Every new hire you help bring on board will directly shape how Hippocratic AI changes the future of healthcare. You won’t just be scheduling interviews — you’ll be building the team that defines how safe, ethical, and effective AI can transform human health at scale.

If you’re a detail-obsessed operator who thrives in fast-moving environments, loves connecting people, and wants to make an impact that truly matters — this is your moment

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