Assistant Project Manager

KEY RESPONSIBILITIES

• Follow and assist in developing procedures for controlling contract documents and project documentation.

• Support the Project Management Administrator in setting up new projects within the project management system.

• Assist the project team in obtaining permits and ensuring all required approvals are in place.

• Collaborate with the Project Superintendent to develop and maintain the site utilization plan.

• Assist with reviewing and coordinating project loss prevention, sustainability, and quality control programs.

• Proactively review and process all submittals, shop drawings, and material data, ensuring timely delivery and adherence to the project schedule.

• Maintain accurate administrative logs, including RFIs, RFPs, IRNs, submittals, and general document control.

• Serve as the onsite quality manager for assigned trades, verifying materials meet approved submittal requirements.

• Attend and participate in project meetings; assist in preparing progress reports and meeting minutes for distribution. • Distribute proposal and change documents to subcontractors and suppliers; assist in collecting pricing and preparing internal change proposal reviews.

• Ensure all clarifications, changes, directives, and RFIs are updated on as-built drawings and fully coordinated with the project team.

• Perform quantity take-offs and support senior members of the preconstruction team in developing estimates.

• Participate in constructability reviews and support the preparation of final construction documents.

QUALIFICATIONS

 3+ years of progressive experience as a Project Engineer or Assistant Project Manager with a Commercial General Contractor.

 Minimum 2-year Associate Degree required; Bachelor’s Degree in Construction Management, Engineering, or related field preferred.

SKILLS AND KNOWLEDGE REQUIREMENTS

 Proficiency in construction management software, Bluebeam, and Microsoft Office Suite; experience with AutoCAD and scheduling software preferred.

 Extensive knowledge of commercial construction processes, contracts, and best practices.

 Strong verbal and written communication skills, with a proactive, “can-do” attitude.

 High level of interpersonal skill, professionalism, and discretion in managing sensitive situations.  Strong analytical, organizational, and multi-tasking abilities, with a proactive approach to problem-solving.

 Ability to lead teams, prioritize tasks, and manage multiple projects effectively.

 Valid driver’s license, in good standing