Administrative Officer II

Agency Department of Information TechnologyDivision DIT Public SafetyJob Classification Title Administrative Officer II (S)Position Number 60056250Grade NC12About Us The N.C. Department of Information Technology (NCDIT) serves as the Technology Center for the State of NC. Services that NCDIT provides reach a client base of state and local government agencies, as well as schools, colleges and universities. NCDIT’s mission is to enable trusted business-driven solutions that meet the needs of North Carolinians. NCDIT provides technology services to state agencies and is charged with closing the digital divide by expanding availability of broadband services and promoting the adoption of affordable, high-speed internet.Description of Work This is a REPOST. Previous applicants Must Reapply to be consideredThe position is designated Statutory Exempt (EHRA) and is exempt from the State Human Resources ActAre you ready to take the next step in your career?We currently have an opening for an Administrative Officer IIThis position may be eligible for hybrid remote work in accordance with state policy and the agency’s remote work program but does require weekly onsite workKey Responsibilities:

• Manage and monitor contracts from initiation through closeout, ensuring

compliance with state policies and deadlines

• Enter and track procurement requests in the North Carolina Financial System

(NCFS) or other state-approved platforms

• Review, verify, and process vendor invoices for payment, resolving

discrepancies as needed

• Maintain accurate records of contracts, procurement activities, and financial

transactions

• Serve as a liaison between program staff, vendors, and the Division of

Purchase & Contract

• Interpret and apply state procurement and financial policies and procedures

• Assist in budget tracking and reporting related to contracted services and

purchases

• Provide administrative support for audits, reviews, and internal controls

• Train or guide staff on procurement and invoice processing procedures

• Recommend improvements to administrative processes to enhance efficiency

and complianceAbout the DivisionDAC is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department encompasses state prisons, with custody, healthcare, and facility operations staff, as well as the Community Supervision division. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.Knowledge Skills and Abilities/Management PreferencesThe following Management Preferences are not required, but applicants that possess these skills are preferred:

• Experience using procurement systems such as NC eProcurement and NCFS to manage contracts, enter requisitions, and track purchases

• Experience preparing and managing budget documents, tracking expenditures and reconciling financial data related to contracts and vendor payments

• Experience coordinating office workflows, managing documentation, and supporting compliance with state administrative procedures

Discover why NCDIT is the ideal destination for your professional growth –Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor’s degree from an appropriately accredited institution and three years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter: Spencer BarrettRecruiter Email:dit_hr_recruitment@nc.gov

State of North Carolina