Administrative Coordinator II

Careers at DPH: Work that makes a difference!Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing EquityServes as the Administrative Coordinator for the Epidemiology, Analytics, and Data Visualization Sections and will also support the Chronic Disease and Injury Prevention Bureau Director. This position utilizes modern administrative techniques and strategies to perform a wide range of administrative functions and duties including but not limited to, general administrative, business management, and support activities. Assures and assists in the effective and efficient operations of the section and bureau. Serves as the first point of contact for the bureau’s administrative and programmatic staff as it relates to administrative duties and activities. Trains new bureau and administrative staff.Provides direct administrative support to the Chronic Disease and Injury Prevention Bureau Director and the Epidemiology, Analytics, and Data Visualization Section Director. Duties include, but are not limited to: updating and maintaining digital calendars, preparing agendas, taking meeting minutes, organizing and proccessing travel plans and arrangements, establishing and maintaining orderly digital files, and initiating contracts. Serves as liasion to other deputy areas of the agency. Coordinates with IT staff device procurement and deployment; conducts user-level troubleshooting to expedite problem resolutions. Supervises the performance of activities related to the hiring and onboarding of staff; receives, reviews, and edits EHSAs for accuracy; assists with routine personnel actions and oversees vacancy status.Procures equipment, office supplies, and other items in accordance with state and agency rules. Creates shopping carts, utilizes PCard and goods receipts. Troubleshoots procurement issues. Works with finance and budgets regarding financial matters, including reimbursements and invoices. Provides leadership to the bureau’s administrative staff to ensure all are equipped and trained to provide necessary support. Provides direct support, guidance, training, and assistance needed to other sections in the bureau as it relates to administrative and business management activities. Ensures documentation submitted for Bureau and Section Directors approval are completed timely and accurately. Coordinates and supports special projects, such as onboarding bureau staff, reverse mentoring and project management. Completes other duties as assigned by branch, bureau, and section leadership.State Minimum Requirements: A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor’s degree may be substituted for required work experience.Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.Agency Additional Requirements: Knowledge and experience with Microsoft Windows suite, including, Word, PowerPoint, Excel, and Adobe Pro.Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. At least three to five years of experience as an Administrative Coordinator, Executive Assistant, or similar.EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn’t impose an undue hardship or pose a direct threat to the health and safety of others.STATE DISASTER PLAN: In accordance with the State’s Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.The South Carolina Department of Public Health offers an exceptional benefits package for Temporary Grant positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click

for additional information. * S.C. Deferred Compensation Program available

• Retirement benefit choices *

• State Retirement Plan

• State Optional Retirement Program

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

State of South Carolina