Purchasing Assistant

Key Responsibilities

Procurement

• Contribute to financial optimization, cost savings, and process streamlining across the organization.
• Support strategic supplier relationships to meet or exceed company goals for cost reduction in direct and indirect materials and services.
• Maximize cost efficiencies through effective contract and agreement management.
• Assist in vendor evaluation to meet commercial, operational, and cost-saving objectives.

Vendor Development

• Support vendor performance management across delivery, quality, cost control, and relationship development.
• Assist in vendor discovery, sourcing, selection, and scoring.
• Contribute to SLA management and proactive supplier risk mitigation.
• Manage the Global Supplier Listing (GSL), including category definitions, accuracy, updates, and reporting.
• Implement and monitor vendor scorecards and KPIs, aiding in corrective actions as needed.

General Administration

• Ensure daily operations align with SOPs, regulations, and company values.
• Support the development and execution of procurement and vendor strategies, goals, and KPIs.
• Maintain and manage the PVM eRoom and associated files.
• Provide backup support during team absences (with prior training).
• Assist the Director and team members in achieving departmental objectives.
• Participate in continuous improvement initiatives and cross-functional teams.
• Ensure adherence to Global Supplier Management and Procurement Policy (GP07).
• Perform other related duties as required.

Qualifications

• Relevant experience in an administrative role.
• Appropriate administration qualifications.
• Microsoft European Computer Driving Licence (ECDL) preferred.

Skills & Competencies

• Excellent computer skills, including proficiency in MS Office and MS Access.
• Strong oral and written communication skills; fluency in English required.
• Quality-conscious, organized, and effective task prioritization.
• Ability to work remotely and complete tasks efficiently.
• Strong interpersonal and team collaboration skills.
• Self-starter with multitasking ability in a fast-paced, global environment.