Admin Assistant IV

RecruiterIan HutchinsJob Description The Finance Administrative team is looking for an Administrative Associate IV to join our dynamic team. This is an excellent opportunity for an experienced, self- motivated, organized, and structured administrative professional to work with a fast-paced department, in a collaborative and supportive team environment. This role reports to an administrative manager and supports our Tactical Solutions Finance & Contracts leads and teams.The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.What You’ll Do: Gathers, collects, records, tracks and verifies data and information from multiple sources.Compiles, reviews and analyzes data.Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.May design processes to enhance workflow.Provides data and information to others on functional unit processes and procedures.Provide onsite administrative support to our Tactical Solutions Finance & Contracts leads and their respective teams.Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.Maintain calendars and provide support at meetings for designated team members.Greet vendors and customers, and coordinate security access for visitors.Collaborate and contribute on teams and projects.Support the facilitation needs of training sessions.Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.Create written documents, communications, and presentation materials for meetings and presentations.Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.Facilitate the adoption of collaboration tools.Coordinate office supplies, office moves, new hire onboarding and termination closeouts.Troubleshoot and report IT issues and report facility needs for the assigned work area.Coordinate travel, expense reports and catering.Coordinate payment of invoices and other expenditures.Assist on projects in various functional/program areas as assigned.Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.Provide training and mentorship to junior-level employees.Maintain a regular and predictable work schedule.Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.Perform other duties as necessary.On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.Working Conditions: Work is performed in an office environment, laboratory, cleanroom, or production floor.Salary Max Point86752Clearance Level – Must be able to obtain for positionNoneShift 1st ShiftUnion JobNoneBusiness AreaFIN – FinanceRequired Skills and Education High School diploma or equivalent plus 3 years or more related experience.Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.Professional demeanor and work habits.Independence and initiative – by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.Good communication skills by responding to routine and non-routine inquiries.Company 110_BAE Systems Space & Mission Systems Inc.Postal Code80021-2568Regular or TemporaryRegularPosting Requirements5-day Posting Waiver RequestedDepartment 4520_Financial OperationsJob FamilyAdministrative SupportSalary Min Point54220Travel Percentage10%U.S. Person RequiredYesTypical Education and ExperienceTypically a High School Diploma and 3 years work experience or equivalent experienceJob CategoryFinance & AccountingAbout BAE Systems Space & Mission SystemsBAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.U.S. Citizenship RequiredYes

BAE Systems