Purchasing Clerk M-F Days

Job Description: The Purchasing Clerk is responsible for managing/ assisting in all aspects of the operation from Shipping, Receiving, Front office, and back office. The Purchasing Clerk will oversee/manage purchase orders, maintain inventory records, and ensure timely procurement of goods and services while coordinating with suppliers and internal teams. This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with vendors and internal teams.Primary Duties

• Perform all work in accordance with the highest standards of Smurfit Westrock-Vitop safety policies, ensure all safety policies and processes are enforced.
• Process purchase requisitions and purchase orders in a timely manner, including data entry and updating spreadsheets, order entry, processing POs in SAP, sending the pickup request and shipping paperwork.
• Tracking shipments and updating delivery statuses, get pickup appointments, confirm delivery, update shipping schedule file, tracking final pricing.
• Coordinating with vendors for routine follow-up setting up calendar events.
• Managing inventory records and order confirmations.
• Scrap follow-up, finish good inventory follow up.
• Manage, track and store a variety of equipment — computers, phones, keys, uniforms, etc.
• Responsible for weekly count of all consumable items and reorder based on inventory count or what is needed for the plant to run efficiently.
• Perform general administrative tasks to support other departments, including GM, Human Resouces, and Finance.
• Successfully complete all essential training. Adhere to lock-out tag-out policy and procedures and PPE requirements.
• Work with all departments to meet daily tasks.
• Other duties as assigned.

Requirements: Job Qualifications Education/Qualification/Experience

• High school diploma or GED; associate’s degree in business, Supply Chain, or related field preferred.
• Minimum 1 years of experience in purchasing or procurement, preferably in a manufacturing or industrial setting.
• Ability to work a flexible schedule, which may include nights, overtime and weekend assignments.
• Ability to work in a team environment and rotate jobs or shifts as needed.

Knowledge

• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with inventory systems (SAP) a plus.
• Knowledge of safety practices, 5S, and LEAN manufacturing a plus.
• Understanding standard work (SOP’s).
• Understands and follows Company’s quality and corporate/environmental policies.
• Understands and follows procedures and work instructions established by Smurfit Westrock – Vitop, USA.

Skills

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and manage multiple tasks.
• Basic reading and math.
• Basic computer skills (i.e., email, data entry, Microsoft Office-Excel, Word, PowerPoint).

Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift and stack objects up to 50 pounds occasionally to lift, carry, push, and pull or otherwise move objects.
• Work involves periods of sitting, standing, and walking, climbing ladders, staircases, stooping, kneeling, crouching, twisting/turning, and reaching, bending at the waist. Indoor/ out-door work environment with exposure to weather extremes.
• Must be able to perceive the nature of sound, utilize near and far vision, depth perception, provide oral information, and possess the manual dexterity to handle and work with various materials and objects which are essential aspects of this position.
• The noise level in the work environment is dependent on area of the plant.
• Personal Protective Equipment (PPE) (eye protection, ear protection, hand protection and safety shoes) is required for specific tasks and/or area of the plant worked in.

EEO StatementSmurfit Westrock is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, religion, national origin, ethnicity, citizenship, sexual orientation, age, marital status, disability, genetic information, status as a Vietnam Era, disabled veteran, special disabled veteran, Armed Forces Services Medal Veteran, recently separated or other protected veteran. Smurfit Westrock also complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination in places where Smurfit Westrock operates.Our vision is to be a globally admired business, dynamically delivering secure and superior returns for all stakeholders.

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