Administrative Coordinator

About The Company

Switch is a pioneering leader in the design, construction, and operation of cutting-edge data centers that enable the technology of the future. Under the visionary leadership of Founder & CEO Rob Roy, the company champions revolutionary innovation, operational excellence, and the principle of karma. Switch fosters a collaborative environment where talented professionals come together to EVOLVE the digital world. The company’s mission extends beyond technology; it emphasizes the importance of culture, purpose, and the collective effort to create the most advanced digital infrastructure that drives human progress. Switch is committed to building sustainable, high-performance data centers that support AI, cloud computing, and enterprise needs, impacting the future of technology and the growth of the Internet globally.

About The Role

The Administrative Coordinator at Switch plays a vital role in supporting the Construction Management team by providing comprehensive administrative assistance. This position involves coordinating operational and planning activities, ensuring smooth communication flow between management and stakeholders, and managing various administrative tasks. The role requires preparing reports, drafting correspondence, organizing meetings, and managing travel arrangements and expense reports. The Coordinator will also assist in preparing presentation materials, maintaining files, and supporting special projects. This position offers an opportunity to work in a fast-paced, high-impact environment where innovation and operational excellence are prioritized. The Administrative Coordinator will contribute directly to the company’s mission of delivering mission-critical infrastructure solutions that redefine possibilities in AI, cloud, and enterprise data centers.

Qualifications

• Proven administrative or assistant experience
• Associates or Bachelor’s degree preferred
• Proficiency in MS Office 365, including Outlook, Word, PowerPoint, and Excel
• Excellent oral and written communication skills
• Strong organizational and prioritization skills with meticulous attention to detail
• Ability to handle confidential information with discretion
• Exceptional calendar management and scheduling abilities
• Ability to work independently and manage multiple tasks simultaneously
• Flexibility to work a varied schedule, including nights, weekends, or shift rotations as needed
• Willingness to travel as required by operational needs
• Ability to influence and collaborate with executive leadership and cross-functional teams
• Demonstrated initiative, resourcefulness, and a positive attitude

Responsibilities

• Provide ongoing administrative support to the Construction Management and management teams
• Manage and organize files, including compliance documentation, correspondence, agreements, and industry information
• Assist in preparing presentation materials, reports, and handouts, ensuring accuracy and professionalism
• Coordinate and schedule internal and external meetings, conference calls, and appointments
• Arrange travel itineraries, accommodations, and transportation for management team members
• Process office supply orders and maintain inventory levels
• Track and manage travel expenses, prepare expense reports, and verify coding and receipts
• Input purchasing requests, verify details, and track purchase and change orders
• Support special projects, seminars, and conferences, including logistics and documentation
• Maintain schedules using Microsoft Outlook and ensure timely communication of updates
• Assist with drafting, editing, and proofreading correspondence and reports
• Ensure timely and accurate flow of information between teams and stakeholders
• Contribute to a culture of continuous improvement, innovation, and operational excellence

Benefits

• Comprehensive health, dental, and vision insurance coverage
• Generous paid time off and holiday leave
• Opportunities for professional development and continuous learning
• Flexible work arrangements, including remote and hybrid options
• Competitive compensation packages
• Supportive and inclusive company culture focused on innovation and karma
• Participation in industry-leading projects that shape the future of digital infrastructure
• Wellness programs and resources to promote work-life balance

Equal Opportunity

Switch is an equal opportunity employer committed to fostering an inclusive environment for all employees. We celebrate diversity and are dedicated to creating a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status.