Academic and Operations Coordinator

McNeese State University Logo
McNeese State University
Lake Charles, LA, United States
38000 - 38000 USD / Year
  • Healthcare
  • FlexTime
  • FullTime
  • Applications have closed

Position/Application Information

McNeese State University invites applicants to apply for the position of Academic and Operations Coordinator for the Department of Undergraduate Nursing in the College of Nursing & Health Professions. This is a full-time, 12-month, unclassified position. The appointment begin date is available immediately.

Position Number: U99090

SALARY: $38,000

DEADLINE: Open until filled.

APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUST complete an electronic application and upload the required documents listed below:

  • Letter of Application (Cover Letter)
  • Resume
  • Three References (include: name, phone number, and email address)
  • Unofficial Transcripts

Only completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Amelia Washington at awashington2@mcneese.edu

Kim Dronett, HR Analyst/Employment Coordinator, kdronett@mcneese.edu or (337) 475-5413

Position Duties/Responsibilities

  • Provides clerical support and personal assistance to the Department Head of Undergraduate Nursing in the management of daily operations.
  • Maintain and prioritize Department Head’s appointment calendar.
  • Shows discretion with confidential information of any type.
  • Enter class schedule and make any changes needed.
  • Enter pre-req/overrides for students.
  • Collect and submit Application for Degree forms and Degree Certification forms.
  • Prepare and submit travel requests and travel reimbursement requests for UGNR.
  • Complete and submit Supplemental Pay Form A and B for UGNR.
  • Process purchase requisitions according to needs of the Undergraduate Nursing. Follows state and university guidelines specific to those functions including maintaining appropriate documentation.
  • Prepare and process petty cash reimbursements. Submit appropriate documents to Accounting department.
  • Maintain CONHP documents and files that are current and accurate.
  • Provides oversight to Undergraduate Nursing faculty and staff submitting time sheets, leave sheets and comp leave forms to the appropriate personnel for processing.
  • Maintain well-organized files for correspondence.
  • Ensure that equipment maintenance contracts are current.
  • Report equipment malfunctions timely.
  • Enter and receive (in Banner System) all requisitions for UGNR, including supplies and medical supplies for skills labs and simulation labs.
  • Request Student Employees for the BSN office and Skills labs.
  • Use all supplies efficiently and reorders as needed to avoid interruption in work.
  • Complete other duties as deemed essential by the Department Head of Undergraduate Nursing or designee.
  • Provide oversight for maintenance of current clinical agency affiliation agreements.
  • Assist Endowed Professorship holders with reimbursements and management of EP.
  • Lock skills labs/suite before leaving each day unless otherwise being used after hours.
  • Support efforts to maintain program accreditation from LSBN and CCNE by keeping current enrollment information and other required documentation and reports through MSU.
  • Assist with semester and annual reports for various boards, committees, and organizations. Examples: LSBN, CCNE, AACN.
  • Schedule time/events/meetings in the Undergraduate Nursing facility.
  • Support CONHP in fostering a welcoming climate that enhances the ‘personal touch’ at MSU.
  • Maintain courteous and respectful interactions with all students, faculty and staff.
  • Answer the telephone promptly, politely identifying oneself and work unit.
  • Effectively convey information verbally and in writing.
  • Explain policies and procedures clearly to others.
  • Listen attentively. Demonstrates exceptional retention of facts and information from previous conversations.
  • Try to clearly understand information obtained from others by questioning those items not understood.
  • Promptly return telephone calls and emails.
  • Reply to questions with correct information. Obtains requested information to be disseminated as soon as possible.
  • Speak with others in a clear, courteous manner, using language and presentation style appropriate to the situation.
  • Exhibit professional behaviors.
  • Arrive to work punctually and uses work time effectively.
  • Project a positive image of the department through courteous, professional behavior.
  • Explain policies and procedures clearly to others.
  • Perform tasks without being told to do so.
  • Schedule annual leave and other special absences in advance.
  • Work overtime when required.
  • Notify work unit promptly when ill.

Job Concepts

Responsibilities include but are not limited to: Providing clerical support and personal assistance to the Department Head of Undergraduate Nursing in the management of daily operations. Managing travel requests/arrangements for Department Head and all UGNR faculty members. Managing travel reimbursement and submission of travel expenses for Department Head and all UGNR faculty members. Schedule time/events/meetings in the Undergraduate Nursing facility. Ensuring that all required personnel, budget, and travel files are kept up-to-date, organized, and readily available to meet State, University, and accreditation body requests. Managing the ordering of necessary supplies to maintain day-to-day operations of the Undergraduate Nursing Department. Creating and submitting required contractual paperwork each semester for Nursing adjunct faculty contracts; Professional Service Contracts; Extra Service Contracts; Continuing Education contracts; Affiliation Agreements, and Employee Hire packets. Ensuing that all new employee interviews, documentation, and paperwork for MSU and Louisiana State Board of Nursing are submitted in a timely manner. Assisting Endowed Professorship holders in the establishment of budget units, expenditures, and reconciliation of annual budgets. Program Directors in the management, expenditure requests, budget monitoring, and budget reconciliation for Undergraduate Nursing. Complete other duties as deemed essential by the Department Head or designee.

Required/Preferred Qualifications

  • Associate degree required; bachelor’s or commensurate experience preferred.
  • Excellent communication skills, both verbal and written, including the ability to effectively communicate with students, faculty, campus personnel, and the general public.
  • Ability to effectively multi-task and complete work assignments independently
  • Ability to use Microsoft 365 Office programs, including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, Teams, and Forms
  • Ability to organize, prioritize, and allocate tasks and resources to meet the needs of students, faculty, and staff.
  • Broad understanding of various nursing and health professions education levels
  • One to three years of work experience providing administrative support.

General University information

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Campus Compliance and Civility at (337) 475-5428 or kyoungblood@mcneese.edu.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services (www.wes.org) or Educational Credential Evaluators, Inc.www.ece.org.

McNeese State University offers a wide array of benefits to eligible employees to include

Comprehensive retirement programs through the State of Louisiana or Optional program, Supplemental retirement accounts (403B and 457) pre-tax and roth versions, Health Insurance, Life Insurance, Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more, Paid holidays, Tuition fee reduction program for eligible employees and dependents, Leave accrual and carryover, and many other on campus perks/discount programs.

You may view the current year’s Benefits Guide at: MYMCNEESE EMPLOYEE EXTRAS

Employer McNeese State University

Address McNeese State University

Box 91615

Lake Charles, Louisiana, 70605

Phone (337) 475-5977

(337) 475-5413

Website https://governmentjobs.com/careers/mcneese

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