Accounting Associate

NATURE OF WORK

Under the direction of a Finance Manager/Supervisor, performs tasks that relate to Revenue

Accounting, Billing, General Accounting, Payroll, Plant and other duties as assigned.

ILLUSTRATIVE TASKS

1 Performs data input functions related to service orders, adjustments, and miscellaneous

accounts receivable.

• Prepares billing control and YTD worksheets using Excel.
• Prepares journal entries as needed for general ledger posting.
• Maintains worksheets and pertinent data on toll billings and toll returns. Reconciles

unbilled toll.

• Prepares monthly reconciliation of customer receivable billing.
• Performs data input functions related to capital credit maintenance and capital credit

related documents.

• Research capital credit accounts, and prepares refunds on active and inactive

accounts.

• Occasionally assists members and patrons with capital credit questions.
• Prepare miscellaneous accounts receivable invoices and statements using appropriate

financial system. Enter miscellaneous accounts receivable payments to the appropriate

system and G/L Account.

• Prepares and balances daily cash receipts and cash posting from all sources (retail offices,

electronic, mail-in payments, etc.) Enters journal entries and payment batches in

appropriate financial system.

• Research accounts to be written off. Prepare and mail final notice letters, established

work rules and collection laws.

• Accounts Payable receives vendor invoices and statements from internal and external

sources. Timely and accurately records liability in Accounts Payable system.

• Immediately obtains appropriate authority to pay through a variety of established

processes.

• Pulls invoices from Open A/P file for payment according to established payment rules

and processes.

• Maintains (adds/changes) Address Book for Accounts Payable (vendors), Accounts

Receivable (customers), and Payroll (employees).

• Maintains employee payroll file in coordination with HR staff.
• Prepares and processes payroll according to applicable laws and work rules. Must have a

working knowledge of Collective Bargaining Agreement(s), MTA work rules, and State

and Federal labor law.

• Respond to employee inquires related to time entry and pay.
• Monitor and prepare charges for billable work orders, prepare labor and material charges

for cable damages.

• Record additions and retirements to balance all general support asset CPRs to the

general ledger.

• Reconciles inventories and assists with physical inventory counts.
• Prepares occasional correspondence
• In all work activities, seek ways to reduce costs and minimize expenditure of Association resources, while maximizing the level of service to all customers.
• Performs other duties as assigned.

Knowledge, Abilities, And Skills

• Ability to apply basic accounting skills and concepts in task completion.
• Ability to perform accurate detail work under deadline pressures.
• Knowledge of billing practices, policies, and procedures.
• Skill in accurate data entry and verification to adequately perform all assigned tasks.
• Ability to establish and maintain cooperative relations with other employees.
• Ability to type proficiently.

Qualifications Required Qualifications:

• Completed High School education or equivalent.
• One year experience in general accounting position.
• One semester High School level accounting education or equivalent.
• Minimum of six months experience with automated systems.
• Ability to formulate spreadsheet using Association approved software as demonstrated by

test (minimum acceptable score 80%)

• Ability to apply basic accounting skills and concepts as determined by interview questions.
• Accurately type 30 wpm as demonstrated by test.

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