Chief of Staff

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Swooped
United States, US
  • Resource
  • FlexTime
  • FullTime
  • Applications have closed

About Our Client

Our client is a global leader in AI legal tech for private markets. Powered by industry-leading AI, data from over 1 million contracts, and a global network of legal professionals, the organization’s private markets technology platform streamlines and optimizes critical legal and compliance workflows across the full fund lifecycle. The organization’s purpose-built solutions automate contracts, streamline obligation management, digitize entity management, and surface insights. Trusted by more than 800 global GPs, investment banks, law firms, and advisors, including nine of the top ten PEI-ranked firms worldwide, the organization helps firms focus on what’s important to them.

Their Culture

Our client is a remote-first company that values the power of connection. Innovative ways are found to stay connected, both virtually and in person. By promoting ownership, inspiring creativity, and championing collaboration, the organization enables individuals to shape their impact and growth. The commitment to innovation extends beyond the technology; it’s embedded in the culture, and AI plays a crucial role in everything the organization does.

The culture is one where belonging is the cornerstone of every interaction, rooted in acceptance and respect for all. The commitment to inclusion begins at the application process, ensuring a fair and equitable hiring experience that values the unique contributions individuals bring from day one.

About the Role

Our client seeks a Chief of Staff to support the founder and CEO by streamlining executive operations, aligning leadership priorities, and ensuring focus on high-impact activities. This role serves as a trusted advisor, fostering cohesion within the leadership team through strong business judgment, communication, organization, and data-driven problem-solving. They seek a highly autonomous, results-driven leader experienced in fast-paced, complex environments.

What You’ll Do

  • Operational Rhythm: Foster a candid and results-oriented environment within the leadership team, implementing a clear operational cadence for leadership meetings and offsites to define corporate strategy and ensure rigorous tracking of progress against key business objectives.

  • Strategic Partner: Serve as a trusted advisor to the leadership team by identifying key strategic topics to address, providing insights, analyzing data, and offering objective feedback on key decisions.

  • Strategic Communication: Orchestrate the effective communication and evangelism of corporate strategy, objectives, and key results, ensuring clarity, buy-in, and alignment across the leadership team and all company levels.

  • Relationship Management: Strategically build and enhance relationships among the leadership team, internal teams, the board, and key external stakeholders, optimizing communication channels for sharing results and proactively addressing obstacles to foster collaboration and achieve collective goals.

  • Organizational Health & Conflict Resolution: Proactively surface and address underlying issues, tensions, or misalignments within the organization and the leadership team. Create a safe environment for candid discussions and ensure controversial but critical topics are brought to the table and resolved constructively.

  • Special Projects and Initiatives: Oversee crucial short-term projects that span multiple teams or departments, and incubate emerging capabilities until they are ready for formal placement.

  • People Leadership: Hire, develop, and retain the Executive Assistant team, ensuring high-quality, high-impact support for top-line leadership.

What You’ll Bring

  • Experience: 8 years of work experience within a scaling organization, displaying strong organizational and project management ability; MBA and consulting experience at a top firm preferred.

  • Leadership and Management: Prior experience as a Chief of Staff or similarly scoped role, with demonstrated effectiveness in leadership, strategic planning, project management, and cross-functional team coordination.

  • Communication & Influence: Superior verbal and written communication skills, with the ability to distill complex information into clear insights for an executive audience and influence outcomes across all levels of the organization.

  • Operational Excellence: A strong bias for action and a demonstrated ability to drive complex, cross-functional projects from conception to completion, ensuring accountability and navigating operational bottlenecks.

  • Situational Awareness: Navigates interpersonal interactions with discretion and respect, considering the impact of words and actions on others, especially in delicate or challenging situations. Able to facilitate a wide array of conversations at various levels of the organization.

  • Market Knowledge: Strong familiarity with private markets, including products and customer sets, demonstrating an understanding of market dynamics and client needs.

  • Travel: Willing to travel as needed for business purposes and company collaboration.

Salary Range

$192,000—$288,000 USD

Locations

The organization currently hires exclusively in the locations listed below. Select jobs may have more specific location requirements due to business needs.

United States

Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Massachusetts, Maryland, Minnesota, North Carolina, New Jersey, Nevada, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, Washington

APAC

Hong Kong

EMEA

United Kingdom

Benefits Snapshot

  • Remote-first working policy, with office hubs in SF, NYC, Santa Barbara, and London
  • Twice yearly team offsites for in-person collaboration
  • Paid flexible time off policy
  • Paid parental leave and benefits
  • Employer-supported retirement contributions, varying by country
  • Monthly phone and internet reimbursement
  • Company-sponsored LinkedIn Learning accounts, department budgets for professional development, and robust onboarding program
  • Various options for medical, dental, and vision insurance

Travel

Occasional travel is required for employees, including typically at least twice per year to attend team and larger group off-sites for in-person collaboration. For some roles, additional travel may be required based on the requirements of the role and business need.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

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