Administrative Specialist I (60090010)

Not sure you meet all listed requirements? Let our team take a look. Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification. We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

THE STARTING SALARY FOR THIS POSITION IS LIMITED TO $40,000 – $66,120. Salary offers for the selected candidate are based on the candidate’s education and experience related to the position, as well as our agency budget and equity.

This position will

• Answer and analyzing incoming calls, forwarding to the appropriate personnel or if able, assisting the customer.
• Checking voicemails and emails throughout the day and forwarding to the appropriate personnel or if able, assisting the customer.
• Receiving and sorting mail and packages then logging the information for tracking purposes.
• Submit building maintenance requests and track to completion.
• Use and maintain, including scheduling repairs, for scanners, copiers, and postal & fax machines.
• Inspect fire extinguishers monthly to ensure they remain in compliance.
• Track and maintain office inventory and supplies, including unique equipment/supplies requests.
• Manage and update conference room and training calendars.
• Assist in scheduling interviews and appointments for leadership.
• Maintain the Motor Fleet Management (MFM) vehicles, including mileage logs, repair logs, normal maintenance, annual tag renewal, and maintain the spreadsheet and documents of approved drivers.
• Responsible for scanning, filing, and document retention.

Note to Current State Employees

The salary grade for this position is NC08. Â State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. Â Please detail ALL work history including non-state service experience. Â If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY or MAY NOT result.

The State of North Carolina offers employer paid health insurance plus twelve paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at Employee Benefits.Â

Division Information

The Medicaid Investigations Division (MID) of the North Carolina Department of Justice, which is the Medicaid Fraud Control Unit (MFCU) for the State of North Carolina. Medicaid is the nation’s public health insurance program for people with low income. This taxpayer funded program provides critical health coverage for nearly one in five people in North Carolina, and approximately 40% of children in North Carolina are covered by Medicaid. To date, the MID has recovered more than $1 billion in restitution and penalties for North Carolina.Â

MID investigates and prosecutes health care fraud committed by Medicaid providers and the physical abuse of patients and embezzlement of patient funds in Medicaid-funded facilities. MID works closely with district attorneys’ offices, US Attorneys’ offices, federal, state and local agencies across the State. The damages in a Medicaid fraud case can range from a few thousand dollars to tens of millions of dollars. MID’s enforcement actions protect and recover taxpayer funds and help ensure access to needed medical services for Medicaid enrollees.Â

MID is staffed by Department of Justice attorneys, investigators, auditors, analysts, a nurse investigator, paralegals, and administrative staff. Cases are pursued in both federal and state courts in partnership with law enforcement agents from federal and state agencies such the Office of Inspector General, FBI, IRS, the North Carolina Department of Insurance, Sheriffs’ Offices, and Police Departments.Â

Department Information

The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state, state agencies, and elected officials, and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally, the Department of Justice includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions.Â

Management Preferences

• Experience answering a multi-line phone and direct calls.
• Experience setting up appointments for others.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Note the following:Â If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Resumes and cover letters:Â To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer.

Using the terms “See Resume” or “See Attachment” will not be accepted, and your application will be rejected as incomplete. Â Cover letters are highly encouraged but not required. Â Â

Transcripts:Â Degrees must be received from appropriately accredited institutions. A copy of your transcripts indicating the degree received can be uploaded with your application. If a transcript has been requested, your application will be considered incomplete if you do not provide one. Using a photograph of your diploma is not acceptable.

Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Â Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.

Any licenses or certificates must be included in the appropriate section of the application form.

Applicants seeking Veteran’s Preference must attach a copy of their DD-214 or discharge orders.

Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if you are a current member of the NC National Guard in good standing. Â If you are a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, you must attach either a DD256 or NGB 22.

Application status:Â To check the status of your application, please log in to your account. Upon the closing date, applications are “Under Review” and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks. Â All applicants will be notified by email once a position is filled.

If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the NC DOJ Human Resources office.

The NC Department of Justice is an Equal Opportunity Employer. The NC Department of Justice uses Merit-Based Recruitment to select from among the most qualified applicants to fill positions subject to the State Human Resources Act.

CONTACT INFORMATION

NC Department of Justice

Human Resources

humanresources@ncdoj.gov