Administrative Assistant – Onsite

Title: Administrative Assistant – Onsite

Description:

REPORTING/DATA ENTRY

Customer updates (service changes, end-date customers, etc.)

Super scheduler/Salesforce for hour schedules and mileage

Weekly sales reports and sales call-ins

SAFETY

Tracking, training, and coordination

OSHA required forms and document maintenance

Safety Committee meeting tracking DOT/timecard coordination with DOT coordinator

EQUIPMENT MANAGEMENT

Ordering and tracking HHs, mobile devices and computers iPhone setup, distribution and maintenance

Returns and repairs of field devices

BUDGETING/EXPENSES

Travel & Expense & Accounts Payable submissions (P-Cards, supplies, DOT, repairs, vendors, PPE ordering)

Uniform allowance updates (if applicable)

Fuel card maintenance

MEETINGS & EVENTS

Organize and manage budget for zone events

Meeting prep & slides (zone meetings, special events, etc.)

Coordinate execution of Flu Clinic, Wellness Fairs, etc.

HR Route bidding and re-engineering support (binder maintenance)

Route scheduling administration Personnel and safety files maintenance

TACTICAL

Facility Management (RSR Mailboxes, Communication boards, compliance posters) Zone Rewards & Recognition Mail management & shipping

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Mandatory skills:

Reporting, sales reports, sales call-ins,

Salesforce, Scheduling, Meeting, OSHA, Safety,

Safety tracking, Safety training, Safety coordination,

Travel, Expense, Accounts Payable, P-Cards, Supplies,

forms, document maintenance, files maintenance, Fuel card maintenance,

Equipment Management, ordering, tracking, mobile devices, computers iPhone setup, distribution and maintenance,

zone meetings, special events, Zone Rewards, Recognition Mail management, shipping, Returns, Repairs

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

Account co-ordinator: Sekhar Radhakrishnan

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008

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