Office Assistant and Runner

Capitol Services is currently seeking an Office Assistant and Runner to join our growing team Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide Our mission is to provide friendly high value and superior service to our clients amid a collaborative atmosphere that encourages a balanced work life experience for our employees Named one of the Best Places to Work by the Austin American Statesman we know that it takes the right mix of passion dedication and fun to make a well rounded workplace Joining the Capitol Services team means working with a best in class passionate team of professionals that truly cares about the work we do and the people we do it for If that sounds like an environment youd like to be a part of wed love to talk to you Capitol Services is an equal opportunity employer About the role You will be working in our Austin TX location responsible for delivering and retrieving documents from various state agencies offices and institutions located in the downtown area coordinating mail delivers among the various couriers and assisting the Administrative Service Manager in the fulfillment of in office clerical tasks This role involves working full time and 100 in office Monday through Friday What you will do Coordinate deliveries to and from various couriers including USPS FedEx and UPSDeliver and file documents with various state agenciesRetrieve filed and rejected documents from various state agenciesDeliver and deposit checks into Company account with designated financial institutionPlan and follow the most efficient routes for deliveries and retrievalsAccurately open sort and distribute incoming mailMeter outgoing mail including certified mailers and parcelsAssist in outgoing bulk mail projectsAssist with tracking maintaining and distributing office suppliesAssist with setting up new hire workstationsEngage in kitchen and breakroom maintenanceManage a computer based multiline switchboard phone systemAnswer incoming calls in a courteous and professional mannerForward calls to the appropriate employee or department for further assistanceCommunicate courteously and professionally with clients correspondents and coworkersPerform additional clerical tasks as neededWho you are Strong organizational and time management skills You have the ability to multi task and prioritize projects assignments You have strong attention to detail and exhibit a reasonable sense of urgencyExcellent communication skills You have excellent verbal and written communication skills You communicate in both a professional and friendly manner with clients and coworkersAdaptable You are eager to use new tools and learn new processes and technologies You can adapt to changing priorities while working in a fast paced and high stress environment You have strong problem solving skills to address any challenges that may ariseCoachable You have the ability to retain and implement instruction and training You are open to learn and navigate our current processes and systems You are not afraid to ask questionsPositive attitude You demonstrate a positive customer service attitude You are courteous and polite especially when navigating through difficult conversations problems or complaints that may ariseTeam player You are able to work in both a team and independent setting You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraintsReliable You are able to work during our regular business hours in our Austin office You are a punctual individual and able to follow an assigned work schedule You are able to maintain client confidentiality at all timesTechnical competencies You are comfortable using Microsoft software Outlook Word and Excel and navigating Capitol Services computer based multiline switchboard phone systemOffice Environment You can work 100 in office You are able to list and transport fifteen 15 to thirty 30 poundsLocal Travel You are able to move frequently to and from various state agencies offices and institutions located in downtown Austin throughout the business day You are comfortable interacting with public and state correspondents You have access to a reliable vehicle or approved transportation method a valid drivers license and good standing driving record mileage and parking reimbursement will be providedWhat we offer you 1700 hourly rate3 medical plans to choose from including a 100 employer paid option for the employee100 employer paid dental and vision benefits for the employee401k with scheduled employer contributionEmployer paid employee assistance program as well as life and long term disability insuranceEncouraged work life balance including 4 weeks of paid time off which begins accruing upon hire and 10 paid holidaysAccess to building fitness centerOffice team events and learning development opportunitiesPlease apply with both your resume and cover letter if you think you would make a great addition to our team Want to get to know us better Check out our website X and Facebook Applicants have rights under Federal Employment Laws Please review your rights below Equal Employment Opportunity EEO Employee Polygraph Protection Act EPPA Family and Medical Leave Act FMLA Please review our Privacy Policy for information on our practices regarding your personal information Capitol Services participates in E Verify