Administrative Assistant

About The Company BH is a leading multifamily owner and operator renowned for its people-first approach and commitment to excellence in the commercial real estate industry. Established in 1993, BH has grown from a small startup into one of the nation’s largest and most respected real estate companies. With a portfolio managing over 100,000 units and a dedicated team of more than 2,800 employees, BH prides itself on its innovative practices, in-house process management, and a strong culture of inclusivity and diversity. Recognized by Fortune Magazine as the “Best Workplace for Women,” “Best Workplace for Millennials,” and “Best Workplaces for Diversity,” BH continuously strives to set industry standards by investing in its people and fostering a collaborative and dynamic work environment. The company’s core values revolve around integrity, innovation, and a relentless pursuit of excellence, making it an ideal place for professionals looking to grow and make a meaningful impact in the multifamily housing sector.

About The Role The Administrative Assistant at BH plays a vital role in ensuring the smooth operation of the Dallas office. This position is responsible for delivering exceptional customer service, managing communication channels, and supporting daily administrative functions. The role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. As the first point of contact for visitors and callers, the Administrative Assistant fosters a welcoming atmosphere and represents the company professionally. The role also involves coordinating with building management, maintaining office supplies and equipment, and supporting various departmental projects. This position offers an excellent opportunity for an experienced administrative professional to contribute to a reputable organization committed to employee development and operational excellence.

Qualifications

• Professional demeanor and appearance
• Proficiency in MS Outlook, Word, Excel
• Strong customer service and interpersonal skills
• Excellent attention to detail and organizational skills
• Ability to multitask effectively
• Dependability and reliability as a team member
• Excellent written and verbal communication skills
• Ability to thrive in a fast-paced environment
• Experience working with diverse groups of people and customers
• Previous administrative or office support experience preferred

Responsibilities

• Answer all incoming calls with proper telephone etiquette and direct callers appropriately
• Route voicemail, emails, and faxes received in the general admin mailbox to relevant team members and follow up on inquiries
• Serve as the first point of contact for office visitors and direct them accordingly
• Coordinate with building management for work orders, parking, access cards, and vendor security clearance
• Monitor and maintain office equipment, acting as the liaison for vendors servicing office needs
• Maintain inventory of office hardware and computer equipment, including check-out logs for outside meetings
• Distribute incoming mail promptly and manage outgoing shipments, including overnight packages
• Coordinate express mail services such as FedEx and UPS as required
• Maintain storage rooms, restock supplies in common areas, and prepare the office for meetings and visits
• Assist with departmental projects and other administrative duties as assigned

Benefits

• Competitive salary aligned with industry standards
• Comprehensive health insurance plans including medical, dental, and vision
• Paid time off and holiday leave
• Opportunities for professional development and career growth
• Inclusive and diverse workplace culture
• Remote work flexibility within the specified schedule
• Employee recognition programs and team-building activities

Equal Opportunity

At BH, we are committed to creating a diverse and inclusive workplace. We are proud to be an Equal Employment Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected class. We believe that a diverse team fosters innovation and drives success, and we welcome applicants from all backgrounds to join our organization.