Veeva RIM Registrations & Submissions Consultant

Client: global pharmaceutical company

Location: 100% remote from the US

Duration: 18-month contract

Overview:
Seeking a Veeva RIM Registrations & Submissions Consultant to support the implementation of Veeva Vault RIM Submissions and Registrations for submission planning activities.
This consultant will act as a primary liaison between planners, IT, and vendor partners to ensure successful planning, configuration, and implementation of Submission Planning capabilities across the Veeva RIM Registrations and Submission modules.

Key Responsibilities:
Business Requirements & Workflow Design

• Collaborate with functional area stakeholders (Regulatory Affairs, CMC, RPP, RRO) to gather, validate, and prioritize business requirements for submission planning processes in Veeva RIM Registrations and Submissions.
• Define user stories, acceptance criteria, and functional specifications for content planning features.
• Translate planning needs into system capabilities, ensuring alignment with Veeva’s standard configurations and Our Company’s operational objectives.
• Design end-to-end workflows for content planning including planning creation, versioning, ownership assignment, review cycles, and status tracking.

System Implementation & Support

• Partner with business users, Veeva consultants and IT to configure planning templates, deliverable hierarchies, and related metadata in Veeva.
• Define and implement document-to-plan mappings, content plan item types, and relationships between Content Plans and Submission Registrations.
• Support sandbox and UAT planning and validation activities focused on planning scenarios, including development of test cases and scripts that reflect realistic planning and cross-functional dependencies.
• Assist in mapping and migrating legacy planning artifacts into Veeva RIM Content Plans, ensuring fidelity of commitments, owners, and timelines.
• Support data integrity checks and reconciliation between plan items, obligations/commitments, and associated documents.

Training & Change Management Support

• Develop role-based training materials and quick reference guides for business users on planning functionality, including creation and maintenance of component plans.
• Assist with conducting workshops and knowledge-transfer sessions to socialize new planning processes and best practices across impacted functions.
• Provide ongoing hyper care support for planning users post-go-live, including troubleshooting planning scenarios and refining configurations based on user feedback.

Cross-Functional Collaboration

• Work closely with the Integration Lead and FA SME to ensure that processes for planning align with upstream and downstream processes.
• Participate in planning workshops and governance forums to align content planning, registration, and publishing hand-offs, ensuring traceability from plan items to submission deliverables.

Qualifications:

• 3-5+ years of experience in Life Sciences or Regulatory Affairs.
• Hands-on experience with Veeva Vault RIM Submissions, with demonstrable experience implementing or configuring Submission Content Planning (Content Plans, plan items, commitments, milestones).
• Familiarity with regulatory submission types (eCTD, IND, NDA, ANDA).
• Strong skills in requirements elicitation, process mapping, user story writing, and acceptance criteria definition.
• Experience with system migration, UAT, validation, and training delivery.
• Strong stakeholder engagement, communication, and workshop facilitation skills.

Preferred Skills:

• Prior involvement in large enterprise regulatory transformation or implementation programs.