Senior Payroll Administrator

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KPA
Westminster, CO, United States (Remote)
  • Finance
  • FullTime
  • Applications have closed

Position Description:

The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.

This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.
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Responsibilities:

  • Payroll Operations:
  • Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
  • Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
  • Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
  • Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
  • Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations
  • Respond promptly to payroll-related inquiries from employees and managers.
  • Partner with HR on new hire setup, terminations, and changes in pay or deductions.
  • Finance & Accounting Integration
  • Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
  • Prepare payroll-related journal entries and maintain all supporting documentation.
  • Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
  • Compliance, Reporting & Audit
  • Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
  • Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
  • Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
  • Support the annual external 401 (k) audit.
  • Support the various annual workers compensation audits.
  • Systems & Process Improvement:
  • Serve as the internal expert for the HRIS, Paylocity.
  • Support system upgrades, testing, and integrations with HRIS and accounting platforms.
  • Identify opportunities to streamline payroll processes and improve accuracy.

Success Criteria:

  • Exceptional attention to detail and organizational skills.
  • Excellent interpersonal and communication abilities.
  • Ability to handle confidential information with discretion.
  • Strong analytical and problem-solving skills.
  • Experience supporting a distributed or fully remote workforce.
  • Experience with accounting principles and payroll journal entries.

Qualifications:

  • At least 3–5 years of payroll administration experience in a multi-state environment.
  • Experience working independently to administer and run payroll.
  • Experience in the tech/SaaS industry preferred.
  • Proficiency with Paylocity payroll system ideal.
  • Experience with integrations to HRIS and ERP systems ideal.
  • Strong understanding of payroll tax, labor law, and compliance requirements.
  • Comfortable with MS Excel

Compensation:

  • Annual base salary range between $100-110k
  • Bonus potential of 10% annually

Location:

  • KPA is headquartered in Westminster, CO just outside of Denver. We operate in a hybrid, remote-first work model where local candidates can go into the office for in person collaboration, team meetings, or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro/Boulder/Longmont/Fort Collins area with the ability to come in-person on a week-to-week basis.

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